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Establishing Oversight of AI-Generated Board Minutes

By Ruby Philip-Katyal

05/14/2026

Artificial Intelligence Member-Only Board Meetings
Key Points
  • Boards should establish a formal policy for the use of AI in generating board minutes, considering how attendees will provide consent and when to use–or not use–the tool.
  • To protect attorney-client privilege, directors should disable or remove all AI-enabled devices from the room during discussions involving legal or sensitive advice.
  • Relying on automated transcriptions may stifle candid boardroom discussions, potentially discouraging directors from challenging management assumptions or expressing diverse viewpoints.

This AI-generated summary, based on content on this page, was reviewed by NACD editors for accuracy.

While artificial intelligence offers efficiency, active oversight is required to ensure automated records accurately reflect directors’ complex deliberations.

An often-overlooked aspect of how boards exercise their judgment is examining how board minutes are created. Directors are now witnessing a quiet technological shift as artificial intelligence begins to record and draft those minutes. This is not merely a technology issue; it is a governance concern that warrants ...

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Ruby Philip-Katyal

 

 

Ruby Philip-Katyal is a senior corporate commercial lawyer with the Ministry of the Attorney General in Ontario, Canada; a board member; and a lecturer on board minutes management.

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